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Coal City school audit comes back clean

Prom Fest account questioned

Published: Thursday, Sept. 4, 2014 8:58 p.m. CDT

COAL CITY – Coal City Unit School District 1 had a clean financial audit, a representative from Mack and Associates told the school board this week.

Lauri Pope said the district’s audit was listed as clean and noted the district had total assets increase to $67.9 million, from $64.7 million.

There was an issue with the Prom Fest Activity Account, she noted, but it in no way affected the audit.

“Supporting documentation was not available for certain disbursements selected for testing from the Prom Fest activity account,” a letter to the board from Mack and Associates said. “In particular, receipts related to debit card purchases were not available.”

Pope said the activity account did not have a clean audit trail. She told the board that the firm samples 15 to 20 activity accounts and found all other samples were OK.

Board member Shawn Hamilton questioned administration about the issue, stating that account had an issue arise in the past.

“Is the message not getting out?” Hamilton asked.

Jason Smith, chief school business official, said there is a new Prom Fest Chair each year, whereas other activities are often under the same leadership for longer.

Hamilton said it is a recurring note in the audits and a recurring issue that needs to be addressed.

“They need to have a clean audit or they will have to go out on their own and get their own tax ID number, whether it’s Prom Fest or another group,” Hamilton said.

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